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What documents does a legal entity need to pass KYB? What scanned documents need to be uploaded to the system?

To successfully complete the KYB procedure, legal entities (regardless of jurisdiction — EU, UK, UAE, etc.) must provide a standard set of corporate documents confirming the company's structure, the powers of its managers, and the origin of its funds.

Key corporate documents

Completed and signed KYB questionnaire;
Passport(s) of the company's executive (CEO/director/managing partner);
Passports of founders and shareholders;
Company charter/Articles of Association;
Memorandum of association (if there is more than one founder);
Extract from the state or commercial register confirming the registration of the legal entity;
Minutes/resolution on the appointment of the head (if there is a collegial management body);
Operating licence, if the company provides regulated services (financial, investment, cryptocurrency, etc.).

Documents confirming the structure and powers

Organisational structure of the company, including information about beneficial owners (UBO);
Passports of all beneficial owners (Ultimate Beneficial Owners);
Document confirming the powers of authorised persons (e.g., Power of Attorney/Authorisation Form);
Certificate of positions and distribution of roles in the company (Director/Shareholder/Representative).

Address confirmation

Document confirming the legal address of the company (not older than 3 months):
utility bill,
bank statement,
lease agreement,
extract from the state register.
Proof of address for all individuals involved in the corporate structure (directors, shareholders, beneficiaries).

Proof of online activity and reputation

Screenshot or WHOIS data of the company's registered domain (indicating the owner and date of registration, not older than 3 months);
For financial service providers — a document confirming the right to licensed activity (licence, registration by a regulator or legal opinion);
AML (Anti-Money Laundering) and KYC (Know Your Customer) policies posted on the company's website.

Financial and banking documents

Bank statement/account certificate for the corporate account (not older than 3 months);
Proof of source of funds, if requested;
Financial statements or declaration (upon request).

Additional documents (upon request)

Depending on the country of registration or type of business, the following may be requested:

Notarised copies of documents;
Apostille / legalisation;
Translations into English (if necessary);
Proof of a physical office and employees;
Other documents required by the local regulator.

Format and requirements

All documents must be in PDF, JPG or PNG format;
Copies must be clear, legible and up to date (no older than 3 months);
If necessary, a notarised translation into English must be provided.

Important:

After uploading documents to the NBCgate platform, they are checked for compliance with AML/KYC requirements and international regulatory standards.

If you have any questions or need help preparing your files, our support team will assist you at every stage:

support@nbcgate.com

NBCgate provides a reliable and transparent KYB verification process for companies in any jurisdiction.

We help your business go through the procedure as quickly and comfortably as possible.

Updated on: 19/11/2025

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